Tender Compliance
Per-bid workspaces, SBD 1–9 tracking, CSD / tax / B-BBEE / CIDB validity checks and a one-click submission packet — engineered for South African public procurement.
Regulators
- National Treasury — PPPFA, Treasury Regulations, SCM Practice Notes, MFMA / PFMA.
- Central Supplier Database (CSD) — All bidders must hold an active CSD profile with valid tax & B-BBEE status.
- CIDB — Construction grading 1–9 GB / SB / CE / EP — gates every public works tender.
- CIPC — Company status, beneficial ownership and directors must match CSD.
What the engine tracks
- Per-bid workspace — one tender, one folder, one checklist
- SBD 1–9 forms tracked per bid
- CSD validity, tax compliance, B-BBEE & CIDB grading checked before submission
- Submission packet generator — every document in one downloadable bundle
- Late-document early warning (a common reason bids get disqualified)
- Tender history archive — reuse winning packs for the next bid
What is included
- Tender readiness scorecard
- Per-bid checklist (SBD forms + supporting evidence)
- Submission packet ZIP
- Daily email reminders before close dates
- Bid archive with re-use
Penalties
- PPPFA & Treasury Regs, Bid disqualification on technicality: Loss of bid (R500k–R50m typical contract value)
- Construction Industry Development Board Act, Bidding above your CIDB grade: Disqualification + 12-month CIDB blacklisting
- PFMA / MFMA, Misrepresentation in a bid: Up to 5 years imprisonment for the responsible person + 10-year supplier blacklist
- B-BBEE Act 53 of 2003, Fronting: Up to R20m fine or 10% of annual turnover + criminal sanction
Frequently asked
Does TefCo submit the tender for me?
No — every tender must be lodged on its own SCM / eTender / departmental portal. TefCo generates the complete submission packet (every required document, every signed SBD) so you upload one bundle instead of hunting for files.
Can I reuse documents across bids?
Yes — the Bid Archive lets you clone a winning bid as the starting point for the next one. Your standard documents (tax pin, B-BBEE, CSD print, CIPC disclosure) auto-populate.
Does it integrate with the CSD?
CSD does not publish a public API. TefCo prompts you to refresh your CSD status before each submission and stores the date-stamped print as evidence inside the bid.
What about late documents?
Late-document early warning is the headline feature. TefCo flags any expiring document (tax pin, B-BBEE certificate, CIDB grading, FFC, COIDA letter) 30 days before close date.
Who is this for?
Any business that bids for public-sector contracts — construction, security, transport, professional services, IT, cleaning, catering. If you submit SBDs, this is for you.
Pricing?
Three ways to run it: Specialist Starter at R149/month (Starter base + this one engine at full depth), Single Specialist at R399/month standalone (this engine + CIPC + SARS + POPIA + HR at full depth), or R1,200/month inside the Full Stack Specialist bundle (all 8 specialist engines + corporate foundation).