PPRA, FFC, STSMA trustee duties and CSOS — managed like a portfolio.
FFC tracking for every practitioner, section 54 trust audits, 23 STSMA s8 trustee fiduciary duties, CSOS levies and adjudication, FICA screening and a read-only auditor portal — the operating system for property compliance.
Regulators
- PPRA — Property Practitioners Regulatory Authority — Property Practitioners Act 22 of 2019, FFC issuance, code of conduct, fidelity fund.
- CSOS — Community Schemes Ombud Service — Levies, rules registration, dispute adjudication for sectional title and HOAs.
- FIC — Estate agents are accountable institutions — full CDD, EDD and STR/CTR obligations.
- CIPC — Body corporate / HOA company status, beneficial ownership filings.
What the engine tracks
- FFC (Fidelity Fund Certificate) renewal tracking for the firm & every practitioner
- Trust account compliance — section 54 audits, designated bank confirmation
- Multi-scheme portfolio (sectional title, HOA, share block)
- FICA / AML screening for every transaction (property is an accountable institution)
- Auditor portal share — read-only access for your scheme auditor
- CSOS levy & dispute register
What is included
- Multi-scheme CRUD with per-scheme scoring
- Property compliance templates & guided content
- Auditor portal sharing
- Daily email reminders
- One-click evidence ZIP per scheme or portfolio-wide
Penalties
- Property Practitioners Act 22 of 2019, s47 — operating without an FFC: Criminal offence, voidable commissions, lifetime industry ban
- Sectional Titles Schemes Management Act 8 of 2011, s4 — failure to maintain registers: CSOS adjudication + cost orders against trustees personally
- FIC Act 38 of 2001, s43B — RMCP failures: Up to R10 000 000 admin penalty per contravention
- CSOS Act 9 of 2011, Levy non-payment: Interest + collection costs + adjudication exposure
Frequently asked
Does it work for both managing agents and estate agencies?
Yes. The portfolio model covers managing agents (many schemes), estate agencies (many practitioners with FFCs), property developers and HOA trustees.
How does the auditor portal share work?
You generate a read-only link scoped to a specific scheme. Your auditor sees the live status, every uploaded document and every register entry without you emailing files.
Does it handle CSOS levies?
Yes — the CSOS register tracks levy payment status per scheme and surfaces overdue amounts before they trigger interest or adjudication.
Are estate agents accountable institutions for FICA?
Yes (item 5 of Schedule 1 to the FIC Act). The Property engine includes the AML obligations — CDD, EDD, STR and CTR workflows.
Can I import schemes from a spreadsheet?
Yes — bulk Excel import is available for the scheme list, with per-scheme requirement auto-population on import.
Pricing?
Three ways to run it: Specialist Starter at R149/month (Starter base + this one engine at full depth), Single Specialist at R399/month standalone (this engine + CIPC + SARS + POPIA + HR at full depth), or R1,200/month inside the Full Stack Specialist bundle (all 8 specialist engines + corporate foundation).