NPO, trust and PBO compliance software for South Africa.
NPO Directorate registration and annual reports, constitution and trust deed duties, office-bearer changes, NPC obligations, PBO approval and section 18A receipts, IT3(d) reporting and Master lodgements.
Regulators
- NPO Directorate — Registration, annual narrative and financial reports, changes to the constitution and office-bearers, and deregistration for non-reporting.
- Master of the High Court — Trust deed lodgements, letters of authority, trustee changes and beneficial ownership registers for trusts.
- SARS — PBO approval, section 18A donations receipts, IT3(d) reporting and income tax return obligations.
- CIPC — Non-profit company duties — annual return, financial accountability supplement and beneficial ownership.
- Department of Social Development — Programme-level compliance and funding conditions where services are delivered under a designation.
What the engine tracks
- NPO registration, annual narrative and financial report calendar
- Constitution or trust deed compliance and amendment log
- Office-bearer and trustee change register with lodgement proof
- NPC annual return and financial accountability supplement tracking
- PBO approval, section 18A receipt control and numbering discipline
- IT3(d) donations reporting cycle
- Master lodgements, letters of authority and trust beneficial ownership register
- Child protection and vetting checks where services involve children
What is included
- 18 SA-specific NPO, trust and PBO requirements
- NPO, Master and CIPC filing calendar
- Section 18A and IT3(d) evidence trail
- Governance and office-bearer register
- Email reminders at 60/30/14/7/3/1 days
- One-click Excel & PDF export for funders and audits
Penalties
- Nonprofit Organisations Act 71 of 1997, s29 — offences: Fine or imprisonment, and deregistration for failure to submit annual reports
- Trust Property Control Act 57 of 1988, s19 — offences: Fine up to R10 000 000 or imprisonment up to 5 years for beneficial ownership failures
- Income Tax Act 58 of 1962, s30 — withdrawal of PBO approval: Loss of exemption, taxation of accumulated funds and withdrawal of section 18A status
- Tax Administration Act 28 of 2011, s210 — non-compliance penalties: Fixed monthly penalties per outstanding return, escalating with the period outstanding
Frequently asked
We are an NPC that is also NPO registered and a PBO. Does that triple the work?
It triples the regulators, not the effort. The engine holds CIPC, NPO Directorate and SARS duties on one calendar so overlapping annual obligations are visible together instead of being discovered separately.
Does it help with funder due diligence?
Yes. Registration certificates, annual reports, financial statements, office-bearer records and PBO approval sit in one vault and export as a single pack, which is usually exactly what a funder asks for.
Does TefCo file with the NPO Directorate or the Master?
No. TefCo is a compliance management platform — it tracks what is due and holds the evidence. Lodgements to the Directorate, the Master, CIPC or SARS are made by you or your advisor.
How is it priced?
R399/month as a Single Specialist engine alongside CIPC, SARS, POPIA and HR, or included in Full Stack Specialist at R1,200/month.