PPRA and FICA compliance software for South African estate agencies.
Fidelity Fund Certificate renewals for the firm and every practitioner, trust-account audits, FICA and your RMCP, POPIA, rental deposits, transfer duty, Deeds Office and rates clearance — tracked with evidence, not memory.
Regulators
- PPRA — Property Practitioners Regulatory Authority — Business registration, Fidelity Fund Certificates, CPD, code of conduct, mandates and trust-account oversight.
- Financial Intelligence Centre — Estate agents are accountable institutions: RMCP, client identification, source of funds, PEP screening and suspicious transaction reporting.
- Information Regulator — POPIA duties over buyer, seller, landlord and tenant personal information.
- Deeds Office and SARS — Transfer duty receipts and the documents lodged for registration of transfer.
- Rental Housing Tribunal — Lease and deposit disputes, including deposit refunds and interest owed to tenants.
- CSOS — Community Schemes Ombud Service — Where you manage or sell in sectional title and HOA schemes: scheme registration and levy duties.
- Local municipality — Rates clearance certificate before a transfer can be registered.
What the engine tracks
- FFC renewal tracking for the firm, every branch and every practitioner
- CPD records per practitioner, linked to FFC renewal
- Trust account register — monthly reconciliation, annual audit and interest allocation
- FICA pack: RMCP, client identification, source of funds, PEP screening, STRs and 5-year records
- Mandate, disclosure of defects and code of conduct evidence
- Rental file: lease standards, deposit account, refund dates and tenant screening under POPIA
- Transfer checklist: transfer duty, Deeds Office documents and rates clearance
What is included
- 58 SA-specific property requirements
- Practitioner and FFC register
- Trust account audit and reconciliation tracking
- FICA and RMCP evidence vault
- Email reminders at 60/30/14/7/3/1 days
- One-click evidence pack for a PPRA or FIC inspection
Penalties
- Property Practitioners Act 22 of 2019, s47 — operating without an FFC: Criminal offence, commission not claimable, and industry ban risk
- Financial Intelligence Centre Act 38 of 2001, s51 — non-compliance: Up to R10 000 000 for a natural person and R50 000 000 for a legal person
- Protection of Personal Information Act 4 of 2013, s107 — offences: Up to R10 000 000 or 10 years imprisonment
- Rental Housing Act 50 of 1999, s5 — deposits and leases: Tribunal orders to refund the deposit with interest, plus costs
Frequently asked
Does TefCo replace my compliance officer or auditor?
No. It gives your principal, compliance officer and auditor one disciplined system for registers, deadlines, evidence and an audit trail. TefCo does not give legal, property or tax advice.
Can I track FFCs for every agent in the agency?
Yes. The firm, each branch and every practitioner has its own certificate, expiry date and CPD record, with reminders before each renewal.
Are estate agents accountable institutions for FICA?
Yes (Schedule 1 to the FIC Act). The engine carries the RMCP, client identification, source of funds, PEP screening and reporting items.
Do you cover rentals as well as sales?
Yes. Lease standards, tenant deposits and refund dates under the Rental Housing Act and tenant screening under POPIA sit in the same engine.
What about sectional title schemes?
CSOS items are included where you manage or sell in schemes. Managing agents and trustees running whole schemes should see the Community Schemes engine.
Pricing?
Three ways to run it: Specialist Starter at R149/month (Starter base + this one engine at full depth), Single Specialist at R399/month standalone (this engine + CIPC + SARS + POPIA + HR at full depth), or R1,200/month inside the Full Stack Specialist bundle (all 8 specialist engines + corporate foundation).